What is an EDI INVOIC message?
An EDI INVOIC message is an electronic invoice file that is based on the EDIFACT standard. The INVOIC message transfers information for the payment of goods or services under conditions that have been agreed between the seller and the buyer. EDIFACT standardises this business transaction by providing a consistent format for the exchange of these messages. So, to ensure that the invoice contains all mandatory and agreed upon information, the agreed EDIFACT standard would need to be adhered to.
The EDI INVOIC also serves also as the specification for Debit Note and Credit Note messages. So, the reference to INVOIC may also be interpreted as an Invoice/Credit Note/Debit Note.
When is the EDI INVOIC message sent?
As it is the request from the seller to the buyer for the payment of goods or services, the EDI INVOIC can be typically sent in response to a Receiving Advice (EDIFACT RECADV) message where the buyer has confirmed goods collection or to a Purchase Order (EDIFACT ORDERS) message. The INVOIC identifies the previously agreed charges between the seller and the buyer and seeks payment for them.
What information is contained in the EDI INVOIC message?
Some of the specific information relating to the goods or services includes the following:
- Products or services description
- Product or services prices
- Invoice number
- Invoice date
- Product quantities
- Product or services discounts
- Overall invoice totals
- Product shipment date
What does the EDI INVOIC message look like?
The EDI INVOIC message is an electronically generated file that consists of structured data with a header, some detail, and then a summary section. All these message elements are structured in specific positions within the file to be machine readable. The header for example will contain information such as the type of message (INVOIC) being sent, the detail section will include the product line items, the product quantities and product prices, whilst the summary section contains the invoice totals.
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EDI With My Buyers
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EDI With My Suppliers
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Benefits of Celtrino EDI
Whether you are a supplier or a customer there are many EDI advantages for you to consider.
Fast and reliable message exchange
Reduce manual intervention, paper and data errors
Free up accounts and IT resources for value-added activities
Better sales reporting, stock control and information sharing
Faster order processing and faster payment of invoices
Easier to grow EDI connections to enter new markets
Respond promptly to key customer EDI and supply chain demands
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